Top Ten Tips for time management

Top Ten Tips for time management

by on 30/01/2015

Tips for Time Management
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Good time management is something which is very hard to achieve even by the best Internet marketers. Many good marketers have said to me: “gosh, that’s one thing I could do with – better time management”.

So if you have trouble with it, don’t fret! You are in good company.

In this post I go quickly over 10 tips – around 2 minutes per tip – to try to improve your time management fast.

I do hope you get loads out of it.

Read Transcript

Download the pdf of the mindmap here.

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  • Peter in Bangkok

    Hey Malc,

    I just wanted to thank you for the blog, and also this video, on Timology. I have been using Evernote for about 5-6 years, and mainly use it as a file cabinet. I tried applying GTD in EN a couple of years ago, but found it clunky. Tried using the GTD plug in for Outlook, and found that it was not optimal. This past weekend, I decided to drill down again and see what I could find on GTD and EN. I found the blog post on The Secret Weapon (TSW) vs. GTD booklet, which was very interesting. I love the TSW approach, which is brilliant. After watching the series of TSW set-up videos, I went back and ready your Timology blog, and ended up applying your system, which is based primarily on TSW. Then I watched the video and it helped clarify a few things, including using the Deleted Email box for storage, and the use of rules for the in-box. In short, you are awesome. I will check back in a month and post again on how the system worked out for me. Charged up for an incredible, fun, powerful, and stress-free (or at least reduced stress) week ahead … cheers,

    • Hi Peter. Thanks for the compliments. I was the same as you – I had used Evernote for years until I started using it for time management. The Secret Weapon first put me on the path to using Evernote for managing my time, but I’ve moved on a fair bit since then including my own refinements and variations.

      I am about to launch my own training product which is called: “Timology: Five Steps to Perfect Task Management”. When I launch, it will be delivered by webinar. Then recordings will be available in a membership area. Would you be interested in watching / listening to these recordings in about two weeks and giving me your feedback? That will be helpful.

      All the best with your time management!


  • Jono

    Hey Malc!

    In relation to tip number four ‘Use a timer’, a PC program that might also be worth investigating is Flamebrain’s ‘WatchMe’. Like the iPad app you mention it can track time for a number of different tasks independently of one another.

    I also just wanted to feedback how much I appreciate you sharing your hard earned experience. I found your website via a post you made on another forum whilst looking into ‘The Secret Weapon’ methodology. I’ve tried wading my way through David Allen’s book several times without ‘getting it’ and looked into using Evernote in the past, but just didn’t spot it’s potential. Only by reading your clear and succinct distillation of the GTD process, combined with EN, has the penny finally dropped. Many thanks indeed.

  • MamaRed

    Such wisdom Malc and can definitely tell it comes from really tackling this stuff not just reading about it! Thanks bunches. MamaRed

    • Hi MamaRed – Thx for your comments. Yeah, I do this stuff! LOL

      So what’s YOUR tip for time management – what works for you? Best tip?

      Malc 🙂

  • igor Griffiths

    Well hello Malc, great advice and I can certainly agree with planning your time beforehand. All too often I skip the weekly planning session on Sunday and as you can guess the week turns into a drifting disaster of randomness.

    I look forward to your guide on Evernote as its a strange beast that I have had installed for ages but never really go to grips with in a useful way.

    • Hi there Igor. The weekly review is just too easy to skip LOL!

      I suppose Evernote is primarily a container for notes, instructions, images, passwords: basically, anything you want to be able to keep and reference easily – even months hence. Not really for large documents, thought.

      I now use it combined with the Getting Things Done system as my primary time management method and I love it. In other words, it REALLY works for me for time management.

      I posted about it here on Digital Point:



  • Jennifer

    Hey Malc!
    I like your tips – tried some of them but fell at the first fence! I do write down my “to dos”, then either forget which notebook I wrote it in or end up having another, longer one the next day, and the next and so on…
    Note to self… get past step 1 and move on to the others, they may reduce the list! lol

    Thanks for the tips!

    • Hi Jennifer

      Step 1: Write down all your to dos
      Step 2: Remember where you wrote them 😉
      Step 3. Organise them.

      The answer to coping with “to many to-dos”, is to have a many lists as you need labelled for immediacy. Now, Next, Soon are the first three, which will cope with, say, 6 items on Now, 10 on Next, and 20 on Soon (roughly). So that’s 36. If you have more than that, then add Later – say another 20, and if you have more than 56 to-dos add the last one: Someday.

      That has all the rest on. A quick count….. I have 160, which gives me 100 or so in Someday.

      Daily: Work from the Now list and keep an eye on Next, moving things over as you see fit. Now and again look in Soon and move things to Next – again, as you see fit.

      Once a week, check Later and Someday and move things around you want to.

      That’s really it. Organise your to-dos like this and you can happily work from your Now and Next lists for most of the day, in the knowledge that this system has got all the important things into those two lists.

      Hope this gives some food for thought!

      Check out this post:

      …which shows you how to use Evernote to manage these lists – really easily. It’s what I use.


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